Introduction
We respect your privacy and we are committed to making sure that your personal information is protected and not misused. This policy outlines how and why we collect and use personal data.
Hastings People’s Partyis a political grouping of socialists organising in Hastings and St. Leonards
If you have any questions about this policy or how Hastings People’s Party handles your information please contact us by email: info@hastingspeoplesparty,uk
How we collect personal data
We treat any information that could be used to identify an individual as personal information, also called personal data. We collect someone’s personal information when they sign up as a supporter on our ‘Call Out Form’ or when a person contacts us by email or other means to support and get involved in the Hastings People’s Party.
What personal data we collect
We only collect the information we need, including information to help improve our services. We collect an individual’s:
- name
- email address
- telephone numbers
- postcode
If a person contacts us by email, social media (Facebook, X (Twitter), WhatsApp) or by post, we collect the name, digital or postal contact address and any other personal information they provide.
We may record a person’s image / likeness and voice when we take photographs and make video and/or audio recordings during Hastings People’s Party events.
How we use personal data and the legal basis for using it
We use (“process”) personal information in the following ways shown in this table, which also shows our legal basis for processing it:
| Type of data | Purpose/Activity | Legal basis for processing |
| Email address, social media contact address | Providing information and updates about The Hastings People’s Party, and our events. | Necessary for our legitimate interests (to ensure the effective operation of The Hastings People’s Party and promote our events and initiatives) |
| Name, address, email address, telephone numbers, social media contact address | Recording our contact with individuals, Administering records of supporters Providing statistical information to compare participation on different events and activities | Necessary for our legitimate interests (to keep our records updated, to administer and protect our organisation) |
| Image/likeness, voice | Photography, video recording, audio recording during The Hastings People’s Party events, and use of recordings as content for publicity. | Necessary for our legitimate interests (promotion of future events and of The Hastings People’s Party generally) |
Sharing your information
The Hastings People’s Party will not sell personal information with other people or organisations, or give them personal information in exchange for other personal data.
Hastings People’s Party will only share personal information if:
- it is necessary for us to provide it to an insurer and/or an insurer’s agents in connection with a claim on an insurance policy
- we are legally required to give the information to an emergency service provider, statutory body or other person or organisation
- we report a suspected criminal offence to the Police or other law enforcement agency
- we believe it is necessary for any individual’s health or safety for us to provide their personal information to another person or organisation, including in a medical or other emergency
- we believe it is necessary for the safe and competent planning or operation of a Hastings People’s Party event for us to provide personal information to another person or organisation connected with the planning or operation of the event
- it is necessary for us to collect or store personal information on IT equipment e.g. in information submitted via an online form) or on TBR’s Google Drive (e.g. in emails saved on a Hastings People’s Party gmail account), for the effective administration of The Hastings People’s Party or the effective operation of the Hastings People’s Party. We will restrict the personal information we share to what is required in the circumstances.
Location of the personal information we keep
The personal data we collect is stored on computer equipment located within the UK or on equipment operated by organisations in the United States of America who declare compliance with GDPR itself.
How long we keep personal information
The Hastings People’s Party will keep personal information only for as long as we need it for the purposes listed in this privacy policy.
We will store an individual’s personal information on our records for three years after the date of the event. After that, all data will be anonymised and kept for statistical purposes only.
Data Security
We store and process personal data securely using suitable physical, electronic and operational procedures to safeguard and secure all personal information. We check that the third parties we use for processing your personal data declare similar levels of data security protection.
Privacy and Cookies
A cookie is a small data file a website places on your computer to make using the site quicker. Data is automatically processed through cookies on Hastings People’s Party website.
Cookies remember certain settings so, for instance, web pages reload more quickly when you revisit them. Cookies used on the Hastings People’s Party website do not identify individuals personally – so they do not use personal data – and they only identify the device being used to access the website. They can be managed and/or deleted if you wish to do so.
To learn more about cookies and how to manage them, visit AboutCookies.org.
How we use cookies
Hastings People’s Party uses the following types of cookies:
- ‘session cookies’ which are stored temporarily during a browsing session in order to allow normal use of the system and are deleted from your device when the browser is closed;
- ‘persistent cookies’ which are read only by the Hastings People’s Party website, saved on your device for a fixed period and are not deleted when the browser is closed. Such cookies are used where we need to know who you are for repeat visits, for example to allow us to store your preferences for the next sign-in;
- ‘third party cookies’ which are set by other online services who run content on the page you are viewing, for example by Vimeo, which provides a video player within the website, and Duda (Multicreensite), which provides the platform on which the website is built.